Who we are

Our website address is: https://khssc.org.uk

Kidderminster Harriers Social and Supporters Club is a private club.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Contact forms are only used to relay your message to the appropriate person. No data is kept for marketing purposes or passed to any 3rd party. The information from the submitted form will arrive on the office PC and will be treated as any other email ie only for the purposes for which it was sent. 

Cookies
The following will only apply if we activate login pages and comments on pages. 

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We do not share your data with anyone

How long we retain your data

This is not applicatble unless comments become activated.  If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information is only used if you contact us and for the purposes of your enquiry. 

Additional information

How we protect your data:

Data is not stored except as an email on the office PC if you make an enquiry.   Club membership records are Kept on a separate PC under strict GDPR rules.

No data is stored in a database other than membership details.  These are stored on a PC which is not connected to the internet and only accessible by the KHSSC Membership Officer.  In the case of when the PC needs updating an engineer registereed with the Data Protection Agency may have temporary access to membership records but only with the membership officer present.  

We do not receive data from any 3rd party organisation or company.

What automated decision making and/or profiling we do with user data: None